2008 Church Leadership
Administrative Council
Chair - Freddie Ratcliff
Finance Chair - Ted Butler
Lay Leader & UMM President - Giles Lester
Nurture Coordinator - Sharon Farmer
Outreach Coordinator - Carrie Kozikowski
PPR Chair - Bonnie Butler
Sunday School Superintendent - Perry Moretz
Treasurer & Annual Conference Delegate - Kim Medley
Trustees Chair - David Williams
UMW President - Pam Williams
Witness Coordinator - Dreama Williams
Youth Representative - Justin Williams
The Administrative Council currently meets on the 3rd Thursday of each month at 7:00 p.m. Meetings begin with a
time of prayer and devotion in the Sanctuary. Any church member may attend but only those listed above may
vote on issues.
Chairs and Coordinators should be in attendance or have a representative of his/her area to report to the
Council each month. Chairs and Coordinators may have meetings as they deem appropriate. The Nurture, Outreach,
and Witness Ministries all have budgets that they may use to implement their programs. Some funds are already
earmarked for certain areas (Camp Alta Mons Scholarship, Bible Bus, etc.) but other funds are available to be
used at each Chair/Coordinator's discretion for reasonable expenses. For more information about available funds,
contact Finance Chair, Ted Butler, or Treasurer, Kim Medley. Chairs and Coordinators have a mail box in the old
church office and should check it periodically for announcements and documents related to their committee work.
For questions concerning their roles and responsibilities, Chairs and Coordinators can contact Pastor Greer or
Lay Leader, Giles Lester.
To check out the new Virginia Conference Laity E-News on-line newsletter, go to
http://www.vaumc.org/repository/Laity/LaityNewsletterOct07.pdf.
If you have trouble with the link, go to www.vaumc.org, select “Ministries,” then “Laity,” then “New in 2007: Laity Newsletters.”
Child Protection
Perry Moretz (Chair), Elaine Byrd, Monroe Blevins, Bill Greer, Emily Walker, Curtis Williams, and a Youth Ministries Representative.
The Child Protection Committee assesses the current Child Protection Policy and recommends changes to
the Administrative Council as needed. This committee insures that those working with children and youth
have read the church's policies and procedures dealing with youth programs and that appropriate background
checks have been obtained for all those that lead ministries involving youth and teach classes made up
of minors.
Finance
Ted Butler (Chair), Curtis Caldwell (Stewardship), Debbie Caldwell (Memorial Funds Secretary), Gibby Lester, Kim Medley (Treasurer), Freddie Ratcliff,
Jennifer Sullivan (Financial Secretary), and Bev Williams (Building Fund Secretary).
The Committee on Finance shall compile annually a complete budget for the local church and submit it to
the church council for review and adoption. The Commitee on Finance is responsible for developing and
implementing plans that will raise sufficient income to meet the budget adopted by the council. It shall
administer the funds received according to instructions from the council.
Specific duties include:
Handling the Counting and Depositing of Funds
Handling the Financial Record Keeping of Funds
Handling Disbursements of Funds
Preparing Recommendations for Raising Additional Revenues
Helps Establish Special Committees for Fundraisers (Apple Butter, Etc.)
Spring – Audit of All General, Building, and Special Funds for Previous Year Including Those of UMM, UMW, Youth, and Young Adult Checking Accounts
Late Summer/Early Fall - Preparing Budget Recommendations for Church Council
Committee members can find more information about their duties at
http://www.umc.org/site/c.lwL4KnN1LtH/b.2299787/k.714D/Finance_Member_Overview.htm.
Offering Counter Schedule for 2008
Bonnie Butler - 1/20, 2/17, 3/16, 4/6, 5/11, 5/25, 6/29, 7/20, 8/24, 9/21, 10/26, 11/16, 12/7
Ted Butler - 1/6, 2/3, 3/2, 3/23, 4/20, 6/1, 7/6, 8/3, 8/17, 9/14, 11/2, 12/14
Debbie Caldwell - 1/6, 3/9, 4/13, 5/18, 6/8, 6/29, 8/3, 8/17, 9/7, 9/28, 10/18, 11/30, 12/28
Giles Lester - 1/20, 3/2, 3/30, 4/27, 5/25, 6/15, 7/20, 8/10, 8/31, 10/5, 11/9, 12/7, 12/28
Kim Medley - 1/13, 2/10, 3/23, 4/27, 5/18, 6/1, 7/13, 7/27, 8/24, 9/14, 10/12, 11/9, 11/23, 12/14
Jane Tabor - 1/13, 1/27, 3/16, 5/4, 6/8, 6/22, 7/27, 9/7, 10/5, 11/2, 11/23, 12/21
Curtis Williams - 2/3, 2/10, 2/17, 3/9, 4/6, 4/13, 5/4, 6/22, 7/13, 8/10, 9/21, 10/19, 11/16
Dreama Williams - 1/29, 3/30, 4/20, 5/11, 6/15, 7/6, 8/31, 9/28, 10/12, 10/26, 11/30, 12/21
Lay Leadership
Reggie Britts, Christy Jones, Giles Lester (Ex-Officio), Brooke Martin, Kim Medley (Ex-Officio), Perry Moretz, Jane Tabor, and Curtis Williams
The purpose of this committee is to identify, develop, deploy, evaluate, and monitor Christian spiritual
leadership for the local congregation. The pastor is actually the Chair of this committee and will schedule meetings as needed.
Specfiic duties include:
Late Summer/Early Fall - Consider and Recommend Individuals for Leadership Positions for the Upcoming Year
As Needed - Recruit for Committees if Vacancies Arise During the Year
Resources for helping to develop and recruit new leaders can be found at
http://www.umc.org/site/c.lwL4KnN1LtH/b.2315711/k.F251/Committee_on_Lay_Leadership__Resources.htm.
Pastor-Parish Relations
Bonnie Butler (Chair), Curtis Caldwell, Giles Lester (Ex-Officio), Kim Medley (Ex-Officio), Erin Moretz, Tonya Vaden, Jeff Williams, Justin Williams,
and Pam Williams.
General duties of the committee include:
1. encouraging, strengthening, nurturing, supporting, and respecting the pastor and staff
2. promoting unity in the church
3. conferring with and counseling the pastor on the matters pertaining to the effectiveness of ministry;
relationships with the congregation; conditions that may impede the effectiveness of ministry; and
interpreting the nature and function of the ministry
4. To enlist, interview, evaluate, review, and recommend annually to the charge conference lay preachers
and persons for candidacy for ordained ministry
Specific duties include:
January – Recommendation to District Regarding Clergy Leadership
Spring – Pastor Annual Evaluation
Late Summer/Early Fall – Prepare Salary Recommendation for Church Council
December – Assessment of Clergy Needs and Church’s Mission
For more information about the roles of the PPR Committee, visit the UMC web site at
http://www.umc.org/site/c.lwL4KnN1LtH/b.2299801/k.1393/Pastor_Parish_Relations_Committee_Overview.htm.
The committee's next meeting is Monday, March 24th.
Trustees
David Williams (Chair), Nancy Falls, Brett Farmer (Vice-Chair), Tana Long (Secretary), Freddie Ratcliff, and Ben Williams
The trustees have the supervision, oversight, and care of all real property owned by the local church
and of all property and equipment acquired directly by the local church. They shall review annually
the adequacy of the property,liability, and crime insurance coverage on church-owned property, buildings,
and equipment. The trustees also review annually the adequacy of personnel insurance.
The following site,
http://www.umc.org/site/c.lwL4KnN1LtH/b.2315649/k.C080/Trustee__Overview.htm, has more information
regarding the duties of the church trustees.
This group will also handle current contracts and new bids for custodial services, lawn care, and snow removal.
The Trustees are also responsible for inspecting the building before and after non-church activities. The
Trustees normally meet on the first Thursday of each month.
Nurture Ministries
Coordinator - Sharon Farmer
The Nurturing Ministries of the congregation shall give attention to but not to be limited to education,
worship, Christian formation, membership care, small groups, and stewardship. Attention must be given
to the needs of individuals and families of all ages. Various resources can be found at the UMC web site,
and specifically
at http://www.umc.org/site/c.lwL4KnN1LtH/b.1355373/k.9E5D/Leader_Resources.htm.
Outreach Ministries
Coordinator - Carrie Kozikowski
The Outreach Ministries of the church shall give attention to local and larger community ministries of compassion,
justice, and advocacy. These ministries include church and society, global ministries, higher education, and
campus ministry, health and welfare, Christian unity and interreligious concerns, religion and race, and the status
and role of women.
Witness Ministries
Coordinator - Dreama Williams
The Witness Ministries of the church shall give attention to developing and strengthening evangelistic efforts
of sharing of personal and congregational stories of Christian experience, faith, and service; communications;
Lay Speaking Ministries; and other means that give expressions of witness for Jesus Christ.
Specific duties include:
Keeping Membership Records Up-To-Date
Public Relations to Include Newspaper, Internet, Bulletins, Etc.
Sam Robinson Apartment Ministry (w/ Upper Room)
Vacation Bible School
The committee descriptions above have been taken from The Book of Discipline of the United Methodist Church,
2004 Edition.